Orchestra Personnel Manager

Orchestra Operations

Department: Operations

Reports To: Vice President of Orchestra Operations & Production

FLSA Status: Full time, Exempt

To perform this position successfully, an individual must be able to perform each duty and/or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Position Summary

The Orchestra Manager is responsible and accountable for managing the musical personnel of the Omaha Symphony, including core, per-service and auxiliary musicians. This position ensures that the musical activities of the Omaha Symphony are executed by a complement of musicians who have been hired, scheduled and organized in accordance with the Collective Bargaining Agreement between the Omaha Symphony and the Omaha Musicians’ Association, serving as the primary point of contact for the musicians in providing information and arranging the resources necessary for them to perform at the highest possible artistic level. In this role, the Orchestra Manager facilitates a congenial and collaborative work environment for the musicians as well as conductors, guest artists, and administrative staff.

Position Duties and Responsibilities

  • Assists the Vice President of Orchestra Operations and Production in planning, budgeting and managing the activities of the orchestra.
  • Serves as an active participant in contract discussions and works directly with the Orchestra Committee on challenges and opportunities during the term of the contract.
  • Attends and manages all orchestra services, serving as musicians’ and conductors’ consistent, primary point of contact; and ensuring services take place in adherence with the Master Agreement, rehearsal orders and call sheets. Responsible for:
    • Taking attendance
    • Ensuring correct musicians are present for each work
    • Maintaining official service clock per the Master Agreement
    • Ensuring Master Agreement regulations regarding physical environment are maintained
    • Addresses personnel, facility or other issues in partnership with facility and OSA staff in a manner that ensures such issues do not affect or utilize service time.
  • Manages the hiring process for all contracted and non-contracted musicians for concerts and auditions. Responsible for:
    • Creating call sheets
    • Engaging the proper contracted and non-contracted musicians for each concert in accordance with the Master Agreement, substitute lists established by the Music Director and section principals, and OSA’s high artistic standards.
    • Facilitating informed discussions between the Music Director or conductor and section principals as needed to achieve and maintain objectives.
    • Working with Orchestra Operations, Production, Education and Community Engagement staff to obtain and facilitate thorough knowledge of the repertoire and production-based hiring requirements for each performance.
    • Preparing, distributing and updating call sheets for use by staff and orchestra.Convening and consulting with Audition Committees as required in the Master Agreement.
    • Facilitating informed discussions regarding candidate recruitment, advertising, etc. to maximize responses from high-quality candidates.
    • Creating and distributing audition advertisements.
    • Planning and manage the audition process.
    • Conducting new-musician orientation
    • Serves as primary point of contact for all candidates.
  • Annually prepares and distributes individual agreements and side letters, prepares and distributes pre-season service assignments and manages the musician tenure process.
  • Manages the musician termination process as necessary.
  • Serves as the point of contact for all musician conduct issues. Maintains records of these issues and works with the Vice President of Orchestra Operations and Production and CEO to address and resolve them.
  • Regularly consults with the Music Director regarding musician performance, soliciting feedback, managing musician tenure and probationary process and attending all meetings between the Music Director and musicians.
  • Participates in orchestra planning conversations and provides feedback on ramifications pertaining to the Master Agreement
  • Attends monthly Orchestra Committee meetings and assists in drafting meeting agendas for communication with the Orchestra Committee.
  • Manages musician pay and benefits including preparing bi-weekly orchestra payroll and preparing benefits and leave paperwork.
  • Serves as a member of the joint health committee, preparing and presenting insurance renewal options to orchestra members along with insurance broker.
  • Prepares biweekly program exposure analysis for Finance and VP Orchestra Operations & Production.
  • Manages musician information by maintaining musician records, preparing government reports, assisting with creation and maintenance of orchestra service schedule and recommending improvements.
  • Serves as an OSA administrative authority on the Master agreement, assisting in negotiations with the musicians’ union and answering everyday questions regarding interpretation & implementation.
  • Develops and maintains the personnel-related areas of the Orchestra Operations and Production Department budget; manages financial planning and cost control; and prepares monthly forecasts.
  • Maintains relationships with colleagues at other orchestras to seek advice and information; Liaises with the American Federations of Musicians staff as needed.

Experience and Qualifications

  • Appreciation for, understanding of, and sensitivity to the needs of professional musicians, guest artists and conductors.
  • Familiarity with orchestral repertoire.
  • Must be able to read, analyze and interpret complex documents such as legal contracts with artists, collective bargaining agreements, and other contractual documents with the ability to define problems and opportunities, collect data, establish facts and draw valid conclusions.
  • Must possess excellent communication and interpersonal skills.
  • Experience with budgeting and the ability to understand financial implications of various decisions in tandem with planning and managerial skills.
  • Must be an enthusiastic advocate for all styles and genres of orchestral music with the ability to work effectively, and with composure, under pressure.
  • Skill in working with word-processing and spreadsheets.
  • Must be creative, imaginative, flexible, adaptable and energetic.
  • Must be able to work well with a broad spectrum of personalities
  • Some evening/weekend hours required.

Minimum Education Requirements

  • Bachelor’s degree required. Advanced degree in arts administration or music-related field preferred.
  • Five years progressive experience in orchestra management, specifically concert operations in a unionized environment.

Specialized Knowledge, Licenses, Certifications

  • None

Supervisory Responsibilities

  • Supervises the Assistant Personnel Manager.

Physical Demands

  • Must be able to lift up to 50 pounds.
  • Required to sit for extended periods of time.
  • Requires the ability to stand and walk for extended periods of time.
  • The noise level in the work environment is usually quiet to moderate

Equipment/Machinery Used

  • General Office Equipment (Computer, Telephone, Fax, Copier, Printer).


Position Open until filled.

Salary Range: $41,000-$48,000